Associated Engineering | Production Pulse Newsletter | Volume 1 - Issue 2

PRODUCTION PULSE

NEWSLETTER VOLUME 1: ISSUE 2 – DECEMBER 2020

D ocument P roduction

Lorna Taylor—Chair

Bill Moore

Tired of Broken Macros? Co - Authoring — It Does Work!

Staff have reported that all too often, documents co - authored within SharePoint, experience corruption, resulting in frustration and rework. The Document Production team, in cooperation with Corp IT, believe we have identified the issue, and it appears to be related to our MS Word templates (the embedded macros).

In response to this discovery, a NEW collaboration template was developed specifically for co - authoring. This new template removes all of our embedded macros, eliminating any potential for co - authored documents (created using this new template) from becoming corrupted.

The collaboration template is designed for various types of documents such as Reports, Proposals, Tech Memos, and more.

How to Use the new Co - Authoring Template

1.

Click on the Add - ins button on the AE ribbon.

2. The Templates and Add - ins Dialog box will open.

3.

Select the Templates Tab.

4. Under Document template, the current attached template name appears.

5.

Click on the Attach button.

6.

Browse to the workgroup folder (C:\ae\templates\word_docx\workgroup docx ) and click on the ae_collaboration_no_macros template.

7.

Click Open.

8. Save your document again, with a different name. This will be your collaboration document. 9. Click on the Update Properties or Insert Logo button – these buttons should be disabled. Any buttons on the AE ribbon that makes universal changes through a report or proposal will be disabled.

Visit the Document Production Manual for more detailed information.

If you have any questions pertaining to the content within this article, please contact:

Claire Arnault

Lorna Taylor

Esther Vennard

Executive Assistant, Corporate Services

Division Administrator

Branch Administrator